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You are here : Home > Detailed description of Duty
 
 
Charter of Duties
 
 
  Manpower Planning & Recruitment Division
Personnel & Legal Division
Discipline, Coord & Welfare Division
DHTI
Administration Division
MP&B Division
Finance and Materials Division
Quartering Division
Works
Special Projects Division

1. MPR DIVISION (Manpower Planning & Recruitment Division)
      The Manpower Planning & Recruitment Division is headed by Dy CAO (MPR) who is also the Liaison Officer for SC/ST/PH and Ex-Servicemen Employees of AFHQ/ISOs. It comprises 04 sections viz CAO/R-1, CAO/R-2, CAO/R-3 and CAO/CP Cell. The Charter of Duties of these sections are as under :-

(a)     Recruitment – 1 (CAO/R-1)

          (i)      Recruitment for Group `A’ posts;

          (ii)     Recruitment of Section Officers through Civil Services Exam conducted by UPSC;

(iii)    Recruitment of Senior Technical Assistant, Data Processing Assistant, Senior Research Officer & other Group `B’ posts in AFHQ;

(iv)    Compassionate appointment as per Government policy to dependents of AFHQ employees who died while in service or are retired on medical grounds;

          (v)     Recruitment of Multi Tasking Staff (MTS); and

          (vi)    Processing of filling up of post on deputation in AFHQ as per recruitment rules.

(b)     Recruitment – 2 (CAO/R-2)

(i)      Framing, Amendment, Review and Repealing of Recruitment Rules of all posts under the Cadre Controlling Authority of the JS(Trg) & CAO in AFHQ and ISOs;

          (ii)     Encadrement/decadrement of posts;

          (iii)    Re-employment of civilians on superannuation;

          (iv)    Re-verification of character and antecedents of Government employees working in sensitive organizations and positive vetting of officers engaged in work of extra sensitive nature in AFHQ & ISOs excluding Naval Headquarters; and

(v)     Processing of cases received/initiated by Dy CAO (MPR) as Liaison Officer for SC/ST and Physically Handicapped.

(c )     Recruitment – 3 (CAO/R-3)

(i)      Recruitment of Assistants, Steno `C’ (Personal Assistant), Steno `D’ and LDC. Recruitment of Senior Translator, Junior Translator and Data Entry Operator Grade `B’;

(ii)     Filling of other isolated posts through Direct Recruitment/Deputation/Re-Employment and absorption basis; and

          (iii)    Direct Recruitment of Staff Car Driver.

(d)     Career Planning Cell (CAO/CP Cell)

(i)      Cadre Review of various Cadres in AFHQ/ISOs & other matters relating to career progression of employees;

(ii)     All work relating to Pay Commission including anomalies, Court cases related thereto, implementation etc;

(iii)    Revision of pay scales based on Govt. decisions on recommendations of expert bodies, etc; and

(iv)    Vetting of PE of various organization in AFHQ & ISOs in respect of civilian strength.


2. PERSONNEL  & LEGAL DIVISION

      Personnel & Legal Division is under the overall charge of      Dy CAO(P &L) who is also the Liaison Officer for OBC employees of AFHQ/ISOs. There are seven Sections in this Division. The Division looks after the Personnel Management of employees of AFHQ Civilian Cadres and is assigned with the following responsibilities :-

          (a)     CAO/P-1(A)

This section looks after the Personnel Management of employees of AFHQ Civil Service (Principal Director, Director, Joint Director, Deputy Director, Section Officer) and is assigned with following responsibilities :-         

(i)      Posting and Transfer in AFHQ & ISOs;

(ii)     Posting and Transfer under turn over policy;

(iii)    Posting and transfers within CAO’s Office;

(iv)    Convening of DPCs;

(v)     Fixation of seniority;

(vi)    Removal from Probation/Confirmation in service and Promotion;

(vii)   Grant of financial upgradation under MACPS, NFSG;

(viii)  Maintenance of Personnel Data of all the employees in above grades;

(ix)    Processing of Resignation;

(x)     Review under FR-56(J); and
(xi)    Court cases pertaining to above mentioned subjects.

(b)     CAO/P-1(B)

This Section looks after the Personnel Management of employees of AFHQ Civil/Clerical Service (Assistant, UDC and LDC) and is assigned with following responsibilities :-      

(i)      Posting and Transfer in AFHQ & ISOs;

(ii)     Posting and Transfer under turn over policy;

(iii )   Posting and transfers within CAO’s Office;

(iv)    Convening of DPCs;

(v)     Fixation of seniority;

(vi)    Removal from Probation/Confirmation in service and Promotion;

(vii)   Outstation posting;

(viii)  Grant of financial upgradation under MACPS, NFSG;

(ix)    Maintenance of Personnel Data of all the employees in above grades;

(x)     Processing of Resignation;

 (xi)   Review under FR-56(J);

(xii)   NOC for Inter-departmental transfer;

(xiii)  Processing of the deputation cases for Cadre Controlling Authority  approval for all grades; and

(xiv)  Court cases pertaining to above mentioned subjects.

(c )     CAO/IMPLEMENTATION CELL
         
(i)      Handling of Court cases on seniority dispute in various grades of AFHQ Civil Service and AFHQ Clerical Service;

(ii)     Conduct of Review DPCs in implementation of Court Judgments; and

(iii )   Preparation/issue of Revised Seniority Lists based on Court Judgments.

(d)     CAO/APAR (P-1) CELL

(i)      All matters relating to maintenance and upkeep of Annual Performance Appraisal Report (APAR) in respect of AFHQ Clerical Services and AFHQ Civil Services;
         
(ii)     Processing and Disposal of Representation, Presidential Appeals against adverse reports in APARs; and
(iii)    Court cases pertaining to the above mentioned subjects.
(e)      CAO/P-2(A)
This section deals with following subjects pertaining to civilian technical staff, Stenographers of AFHQ Cadre, Official Language (OL) Cadre :-
(i)      Posting / Transfer in Service HQs and ISOs;

(ii)     Posting / Transfer under turn over policy;

(iii)    Posting / Transfers within CAO’s Office;

(iv)    Holding of DPCs for removal from probation & confirmation and promotion;

(v)     Holding of Departmental Screening Committees for grant of financial upgradation under ACP/MACP Scheme;

(vi)    Holding of Departmental Screening Committees for grant of  NFSG (Steno & PS);
(vii)   Holding of Departmental Screening Committees for Outstation posting;

(viii)  Resignation from Service;      

(ix)    Review under FR-56(J);

(x)     Deputation, fixation of seniority of personnel held in these grades; and         

(xi)    Court cases pertaining to above.
 
(f)      CAO/P-2(B)

This section deals with following subjects pertaining to civilian staff viz EDP Cadre, Binder Cadre, JCB etc. Departmental Canteen staff, Group `C’ (erstwhile Group `D’) employees :-
(i)      Posting / Transfer in Service HQs and ISOs;

(ii)     Posting / Transfer under turn over policy;

(iii)    Posting / Transfers within CAO’s Office;

(iv)    Holding of Departmental Promotion Committees for removal from probation & confirmation and promotion;

(v)     Holding of DSCs for grant of financial upgradation under ACP/MACP Scheme;

 (vi)   Holding of  DSCs for Outstation postings;

(vii)   Resignation from Service;      

(viii)  Review under FR-56(J);

(ix)    Deputation, fixation of seniority of personnel held in these grades; and          

(x)     Court cases pertaining to above matters.
 
(g)     CAO/APAR (P-2) CELL
(i)      All matters relating to maintenance and upkeep of Annual Performance Appraisal Report (APAR) in respect of AFHQ Technical Services and AFHQ Stenographers’ Services;
         
(ii)     Processing and Disposal of Representation, Presidential Appeals against adverse reports in APAR; and
(iii)    Court cases pertaining to above mentioned subjects.

(h)     Legal Cell   Legal Cell is responsible to defend all Court/CAT cases filled by AFHQ Civilian employees pertaining to their service matters and cases filed by Service Officers under Public Premises Act, 1971 arising out of the orders of Estate Officer/Allotment of Govt accommodation.


3. DISCIPLINE, COORD & WELFARE DIVISION

      The Discipline, Coord  & Welfare Division is under the overall charge of Dy Chief Administrative Officer(Discipline, Coord  & Welfare) (Dy CAO /DCW). The Dy CAO(DCW) is also the Hony Secy of the Defence Civilian Medical Aid Fund(DCMAF). There are seven Sections in this Division. The Charter of Duties of these Sections is as under:-  
                  
(a)     CAO (COORD)
 
(i)      Coordination for JS(Trg) & CAO Wing in Min of Defence, Service HQ & ISOs and within CAOs Office

(ii)     Liaison with MoD/D(Coord), D(Parl), D(O&M/PG) etc. in connection with report/returns, Parliament matters etc;

(iii)    Compilation, consolidation and submission of reports and return in respect of JS(Trg) & CAO Wing and within CAO’s office;

(iv)    Issues related to Departmental Canteens;

(v)     Telecommunication aspect of CAO’s office;
                  
(vi)    Parliamentary matters – coordination work for the JS(Trg) & CAO Wing and within CAO’s Office;

(vii)   Delegation of Administrative Powers/financial powers;

(viii)  Republic Day/Independence Day-Issue of invitation cards and grant of honorarium to employees detailed for Republic Day/Independence Day duties etc. Liaison with MoD/D(Ceremonials) in this connection;

(ix)    Records Management;

(x)     Annual Action Plan, Audit Paras;

(xi)    Coordination of election related activities;

(xii)   Maintenance of Staff Cars;

(xiii)  Centralized Public Grievance Redress and Monitoring System (CPGRAMS) cases received on CAO’s office portal;

(xiv)  Processing of Hospitality Bills, General Refreshment Bills in r/o CAO’s office;

(xv)   Matters related to Aadhaar Enabled Biometric Attendance System (AEBAS) in CAO’s office;

(xvi)  Defence Validation Slips to MTNL & Postal employees;

(xvii) Matters related to RTI, appointment of Transparency Officer, designation of CPIOs and filing of quarterly annual return of RTI cases in r/o CAO’s office;

(xviii) Matters related to Good Governance and Swachh Bharat Abhiyan;

(xix)  Administration of  MoD Library;

(xx)   Selection of Books for entertainment of troops and securing National Defence Fund grant from the PMO for the same as well as laying down of guidelines;

(xxi)  Constitution of Purchase Committee, Inspection Committee in r/o CAO’s office;

(xxii) Constitution of `No Smoking’ Flying Squad and appointment of Nodal Officer under ‘Prohibition of Smoking in Public Places Rules’ in r/o CAO’s office; 

(xxiii)   Maintenance & operation of CAO’s Office registry;

(xxiv)   Random  security check, detailment of  Branch Security Officer, Sector Fire Officer;

(xxv) Coordination of Local Test Audit in CAO’s Office;

(xxvi)  Peace Establishment of CAO’s office;

(xxvii) Custody of passport (official/ordinary) of AFHQ officials other than those posted in Naval & Air HQ;

(xxviii)Charter of duties of CAO’s office; and,

(xxix)  Prime Minister’s New 15 point Programme for the welfare of  Minorities to give   special consideration to Minorities in Recruitment.

(b)     Central Transit House (CAO/CTH)

(i)      Functioning as Central registry for receipt/despatch of mail of  all Service HQs and ISOs;

(ii)     Operation/maintenance of Record Room of CAO’s Office;

(iii)    Distribution of mail/dak to local offices and civil Ministries located in South Block, North Block, Rail Bhawan, Nirman Bhawan, Udyog Bhawan, Shastri Bhawan etc; and,

(iv)    Delivery of mail pertaining to Foreign Countries through Diplomatic Bag as well as to private addressees received in CTH from Army HQrs and ISOs only.    

(c )     CAO/WELFARE

(i)      Coordination in welfare matters with various organizations of Min of Defence, Service HQrs/ISOs as well as with other Ministries viz., Ministry of Health & Family Welfare, Deptt of Personnel and Training, UPSC, SSC, CSIR etc;

          (ii)     Matters related to CGHS facilities and appointment of Authorised Medical Attendant;

          (iii)    Sports and Cultural activities and maintenance of Sports Fund;

          (iv)    Welfare of AFHQ/ISOs employees and maintenance of welfare and Amenities Fund.

          (v)     Redressal of Grievances of AFHQ/ISOs Civilian employees and general administration;

          (vi)    Issue of  Pensioner’s card to retired civilian employees of AFHQ/ISOs;

          (vii)   Grant of recognition to the Service Associations of AFHQ/ISOs Employees;

          (viii)  Matters pertaining to Office Council (JCM) of AFHQ/ISOs;

          (ix)    Matters relating to Departmental Council (JCM) of DoP&T;

          (x)     Handling of the demonstration/protest, rallies held by Associations;

          (xi)    Issue of Defence Validation Cards and MHA Validation Slips to JCM members and office bearers of Service Associations of AFHQ/ISOs;

          (xii)   Operation of Women Cell as per the  Sexual Harassment of Women at workplace (Prevention, Prohibition and Redressal)          Act, 2013, notification by Ministry of Women & Child Development dated 09 Dec 2013 and guidelines issued by DoP&T from time to time;  and,

(xiii) Constitution of Internal Complaints Committee on Sexual Harassment of Women at Work Place.

          (d)     Official Language (CAO/OL)

          (i)      Implementation of the Provisions of Official Language Act and Rules. Compliance of various directives/Instructions issued from time to time by Deptt. of Official Language/Min of  Home Affairs.

          (ii)     Translation of official documents from English to Hindi and vice versa; and,
         
          (iii)    Arrangement for imparting Training in Hindi, Hindi Typing and Hindi Stenography;

(f)      Departmental Discipline (CAO/DD)  This Section is dealing with all disciplinary cases and vigilance matters in respect of all AFHQ Civilian Officers/Staff for which the JS(Trg) & CAO is the Cadre Controlling Authority.

(h)     Min of Defence Distribution Section(MDDS)   

(a)     MDDS is responsible for receipt, distribution and preservation of both classified as well as unclassified publications viz., War Equipment Tables, Peace Equipment Table, Complete Equipment Table Schedule and amendments thereto issued by various branches of Army HQs from time to time. Distribution of these publications to all units/formations/HQs of the Army.  

(b)     Receipt and compilation of Annual Safe Custody Returns submitted by all the Army units/formations/HQs at the end of each calendar year.

(j)      MoD Library      Administration of MoD Library and Selection of books for entertainment of troops and securing National Defence Fund (NDF) grant for the same as well as laying down of guidelines. 


4. DHTI  (Defence Headquarters Training Institute )

      This Institute is under the overall control of Dir (DHTI). It is responsible for conduct of training activities of the various Cadres/Grades of AFHQ.  The distribution of training activities among Dy Directors is as under:-

 (a)    Training of AFHQ Clerical Service, AFHQ Stenographers Service and other organized cadres in AFHQ (except AFHQCS) and general coordination activities;

 (b)    All customized training activities related to all courses which are conducted for field formation or requested by any other Organization;
 
 (c)     Training activities of Group ‘B’ component of AFHQ Civil Service and general and financial administration of  DHTI;

 (d)    Training activities of Group ‘A’ component of AFHQ Civil Service and short term thematic training/specialized course conducted at DHTI; and,

 (e)     Training activities related to the Computer Courses conducted at DHTI and activities related to development of AFHQ officers on long-term courses conducted by agencies like DOP&T, NIFM, CDM, DSSC, NDC etc., and Orientation courses.


5. ADMINISTRATION DIVISION
      This Division is under the overall control of Deputy Chief Administrative Officer (Admin)/Dy CAO (A). There are 12 sections in this Division dealing with pay and allowances, leave, service records etc. of civilian employees posted in Army HQ & various ISOs except those under admin control of CAO/A-2. The details of sections and charter of duties are as under :-

(a)     C AO/A-1(A)       Processing of all Administrative work, pay & allowances of all Gazetted and Non-gazetted employees of Dte of Standardization, DGAFMS, DGAQA, Dte Gen of Resettlement, Naval Psychological Research Unit (Cochin).

(b)     CAO/A-1(B)        Processing of all Administrative work,  pay & allowances of all Gazetted and Non-gazetted employees of DIPR and DRDO (Technical and Non-Technical).

(c )     C AO/A-3(A)       Processing of  all Administrative work, pay & allowances of all Gazetted and Non-gazetted employees of DGQA (Vehicle), DGQA (Stores), DGQA (Warship Projects), DGQA (Electronics), Defence Exhibition Organization, DGQA (Engineering Equipment), KSB, Defence Library, History Division and Central Monitoring Organisation Dte.

(d)     CAO/A-3(B)        Processing of all Administrative work, pay & allowances of all Gazetted and Non-gazetted employees of DGQA (Adm), DGQA (Armaments), DGQA (Naval), Dte of Planning & Coordination.
(e)      CAO/A-4(A)        Processing of all Administrative work, pay & allowances of all Gazetted and Non-Gazetted employees of QMG Branch.

(f)      CAO/A-4(B)        Processing of all Administrative work, pay & allowances of all Gazetted and Non-Gazetted employees of MGO Branch.
(g)    CAO/A-5(A)

(i)      Processing of all Administrative work, pay & allowances of all Gazetted officers of AG’s Branch, DG/ADG system, Ordnance Factory Cell, Service Sports Control Board; and,
(ii)     Processing of all Administrative work, pay & allowances of all Non- Gazetted employees of AG/Coord and Registry, AG/Ceremonial and Welfare Dte., AG/Personnel Services Dte, AG/MP Dte., AG/JAG’s Branch, AG/Provost Marshal’s Dte, AG/Medical and  AG/Dental.

(h)     CAO/A-5(B)

(i)      Processing of all Administrative work, pay & allowances of all Non-Gazetted employees of AG/Recruiting Dte, AG/ Discipline and Vigilance Dte, GS/ADG Systems, MGO (Central Provisioning Cell) Store Keepers Deptt., Ordnance Factory Cell, Dte  General of Ordnance Factories, OFC/OFB Staff, Services Sports Control Board; and,

(ii)     Processing of all Administrative work, pay & allowances of all Gazetted & Non Gazetted employees GS/Inf, GS/DG Mech Forces (Pers), Armed Forces Film Photo Division & Ministry of  Defence Distribution Section.

(j )     CAO/A-6(A)     Processing of all Administrative work, pay & allowances of all Gazetted & Non Gazetted employees of E-in-C’s Branch, MES, National War Memorial Museum, College of Military Engineering, Project Management Office (Defence), Image Processing and Analysis Centre.

(k)     CAO/A-6(B)

(i)      Processing of all Administrative work, pay & allowances of all Gazetted & Non- Gazetted employees of HQ IDS, GS/SI Dte, GS/MI Dte; and,

(ii)     Processing of  all Administrative work, pay & allowances of all Gazetted and Non -Gazetted employees including Non-AFHQ Officers & employees of Directorate of Public Relation.

(l)      CAO/A-7(A)Processing of  all Administrative work, pay & allowances of all Gazetted officers of GS Branch {(except ADG Systems, Inf, GS/SI, GS/MI and DGMS (Pers)}, MS Branch, School of Foreign Languages, QMG (Adm & Coord) and Non-gazetted employees of MS Branch, SFL.

(m)    CAO/A-7(B)Processing of all Administrative work, pay & allowances of all Non-gazetted employees of General Staff Branch, {(except ADG System, Inf,  DGMS(Pers), GS/MI and GS/SI} and QMG (Adm & Coord).


6. MEDICAL, PENSION AND BUDGET DIVISION
      This division is under the overall control of Deputy Chief Administrative Officer (Medical Pension & Budget)/Dy CAO (MP&B). There are 05 Sections in this Division dealing with all types of medical cases, pension cases of civilian employees employed in Army HQ & various ISOs and Pay & service matter of civilian employee on the admin strength of CAO/A-2. The details of section wise charter of duties are as under :-

(a)     CAO/A-2 (A)

(i)      Processing of all Administrative work, pay & allowances of all Gazetted and Non-Gazetted employees of CAO’s Office; and,

(ii)     Processing of the cases of Charged Expenditure, cases of car/scooter advances and cases related to NOC for proceeding abroad, passport, property transaction,  pension cases of Air/Naval HQ, VRS, Study Leave etc of Air/Naval HQ.

(b)     CAO/A-2(B)

(i)      Processing of all Administrative work,  pay& allowances of all Gazetted and Non-Gazetted employees of DGDE, DGNCC, Security Office, Departmental Canteens; and,

(ii)     Co-ordination within various Admin Groups.

(c )     CAO/MEDICAL

(i)      Grant of permission for undergoing medical tests/medical claims in respect of AFHQ employees;

(ii)     Liaison with CDA for timely process/ reimbursement of medical claims;

(iii)    Grant of permission to CGHS beneficiaries to obtain treatment in a private hospital recognised under CGHS in respect of all AFHQ civilian employees;

(iv)    Organizing of the meeting of Medical Board to assess the medical emergency cases of AFHQ civilian employees wherein prior permission for obtaining treatment in a CGHS empanelled hospital/private hospital was not taken by the CGHS beneficiary under the Administrative control of JS (Trg) & CAO; and,

(v)     Ex-post facto approval of the Competent Authority i.e. JS (Trg) & CAO in r/o emergency cases of medical claims submitted by the AFHQ employees.

(d )    CAO/PENSION

(i)      Processing of the pension cases of AFHQ employees well in time i.e. 01 year prior to the date of retirement;

(ii)     Liaison with audit authorities, bank authorities and the respective agencies to ensure timely issue of PPO in r/o AFHQ employees of Army HQ & ISOs; and,

(iii)    Timely release of various dues and payment of pension to the pensioner by the Pension Disbursing Authority.

(e)      CAO/GRIEVANCES

(i)      All Grievances pertaining to GPF and other matters of serving/retired employees of AFHQ/ISOs; and,

(ii)     Coordination of  RTI applications.

(f)      CAO/Electronic Data Processing (EDP)

(i)      Implementation of policy on e-Governance in the office of JS(Trg) & CAO;

(ii)     System Study of existing manual systems for their automation;

(iii)    Maintenance of already developed Application Systems;

(iv)    Database/Application Server Administration (i.e Installation, configuration, data backup etc);

(v)     Maintenance/troubleshooting of existing servers and LAN of the office of JS(Trg) & CAO;

(vi)    Generation of pay bill/schedules, Form-16, correction of e-TDS statements, filing of e-TDS etc; and,

(vii)   Development and maintenance of CAO’s website on the internet and the CAO’s intranet (LAN).    

7. FINANCE AND MATERIALS DIVISON

      This Division is under the overall control of Deputy Chief Administrative Officer (Finance & Material)/Dy CAO (FM). There are 08 sections in this Division. The section wise Charter of Duties of this Division is as under:-

(a )    CAO/MP-I

(i)      Processing of the work related to procurement of Furniture, Water Coolers, Shredding Machines, Window type Air Conditioner, Heater, Heat Convector, Office Equipment;

(ii)     Processing of the work related to repair of Furniture, AMCs of IT related equipments, Air Conditioner, Security related equipments, Water Coolers;

(iii)    Processing of cases related to hiring of Desert Coolers; and,

(iv)    Processing of the work related to outsourcing of Casual Labourers.

(b)     CAO/MP-II & III

(i)      Processing of cases related to procurement of Livery Store Items, stationery store and General Store Items, Security & Fire fighting equipments, IT related equipment/consumables, Fax machine, EPABX;

(ii)     Processing of the cases of book binding and rubber stamps;

(iii)    Procurement of books / newspapers; and,

(iv)    AMCs of IT related equipments, security & fire fighting equipments.

(v)     Hiring of Vehicles for O/o JS (Trg) & CAO.
 
(c)      CAO/SM-I
(i)      Processing of the work related to issue of Furniture Store, consumable and non-consumable office equipment store items (Computer, Printer, Fax machine, Photocopy Machine etc);

(ii)     Processing of the work related to issue of Glass, Curtains, Sceneries, Heaters, Heat Convectors, Water Cooler, AC and other Cold and Hot items; and,

(iii)    Processing of the work of Electrical Workshop, Painting, Polishing and Dry Cleaning.

(d)     CAO/SM-II

(i)      Issue of Wall Clock, Books to ISOs offices;

(ii)     Issue of Stationery Store items, General Store items and Livery Store items;

(iii)    Reimbursement of newspaper claims of CAO’s office & other ISOs; and,

(iv)    Processing of the cases of grant of permission for purchase of briefcase/handbag to officials working in CAO’s office and ISOs and forwarding of bills to PCDA for reimbursement.

(e)      CAO(ADVANCE)

(i)      Processing of the cases of LTC Advances, TA/DA Advances;
(ii)     Issue of Railway Forms (Warrant/Form-`D’/Coupe Forms etc.);
(iii)    Processing of the cases of settlement of advances with respect to Outstation Posting where advance drawn from CAO’s office, in consultation with CDA/concerned Admin of CAO’s office; and,

(iv)    Audit Para, Parliament Question, RTI applications on the above subjects.


(f)      CAO(FMG)
(i)      Processing and grant of House Building Advances;

(ii)     Reports and Returns in r/o FM Division;

(iii)    Compilation of Audit Para, Parliament question, RTI applications on the above subjects;

(iv)    Cash & Account Cell; and,

(v)     All budgetary matters related to contingency grant, sub allocation of DDGIT Fund and Sub allocation of DGQA Fund.

(g)     CAO/MOVEMENT-I
(i)      Processing of Settlement of Temp Duty Claims (Local and Outstation);

(ii)     Processing of Permanent Transfer claims;

(iii)    Processing of final Settlement Claims of Study Tour;

(iv)    Processing of final settlement claims after retirement;

(v)     Processing of election duty claims;

(vi)    Liaison with O/o PCDA, MoD(Fin), Deptt of Expenditure/Min of Finance and DOP&T to settle outstanding TA/DA  claims; and,

(vii)   Audit Para, Parliament Question, RTI Applications on above matters.

(h)     CAO/MOVEMENT-II

(i)      Processing of LTC claims of Home Town & All India LTC Claims;

(ii)     Liaison with O/o PCDA, MoD(Fin), Deptt of Expenditure/Min of Finance and DOP&T to settle outstanding LTC claims; and,

(iii)    Audit Para, Parliament Question, RTI Applications on above matters.

 

8. QUARTERING DIVISION

      This division is under the overall control of Deputy Chief Administrative Officer (Quartering)/Dy CAO (Qtrg). There are 04 sections in this Division dealing with allotment of CAO pool accommodation to the officers of three Services viz. Army, Navy and Air Force and discharge of functions related to management, control, recovery of license fee and other related aspects linked to provisioning of Govt residential accommodations to Officers from Defence Pool. The charter of duties of the Division is as under :-

(a)     CAO/E-I

(i)      Processing of personal files relating to accommodation of Army Officers;

(ii)     Processing of cases for waiver of relegation/deferment/specified area etc;

(iii)    Processing of penalty for non-occupation of accommodation after giving acceptance by the Army Officers;

(iv)    Shifting of officers to alternate accommodation on administrative grounds;

(v)     Action on unauthorized occupation/subletting of Govt accommodation and processing of Estate Officer cases;

(vi)    Processing of the cases of retention of accommodation on various grounds after SOS i.e. NAC basis, children education ground, Field area, High Risk area etc;

(vii)   Issue of Non-Availability Certificate to Army Officers. Grant of HRA and NAC to eligible officers;

(viii)  Processing of the various recoveries from service officers i.e. rent, water, electricity, furniture and damage rent;

(ix)    Preparation of brief for PSOC & ISAAC meetings and implementation of decisions taken in these meetings;

(x)     Out of turn allotment of accommodation on medical grounds, administrative grounds, to SOs, PSO, under para 38 of MoD accommodation rules, repatriation from UN Mission etc in r/o Army officers;

(xi)    Handling of Court cases/AFT matters of Army Officers;

(xii)   Processing of cases reported to Estate Officer for eviction and Charging of Damages rent as per Public Premises(Eviction of Unauthorized Occupants)  Act, 1971; and,

(xiii)  Maintenance of personal files of Officers of the rank of  Maj Gen & above and equivalent in Navy and Air Force related to accommodation.

(b)     CAO/E-II(A)

(i)      Processing of personal files relating to Accommodation of the officers of Navy and Air Force related to accommodation;

(ii)     To consider cases for waiver of relegation/deferment/specified area etc;

(iii)    Processing of penalty for non-occupation of accommodation after giving acceptance by the Navy and Air Force Officers;

(iv)    Shifting of officers to alternate accommodation on administrative grounds;

(v)     Action on unauthorized occupation/subletting of Govt accommodation and processing of Estate Officer cases;

(vi)    Processing of the cases for retention of accommodation on various grounds after SOS i.e. NAC basis, children education ground, Field area, High Risk area etc;

(vii)   Issue of Non-Availability Certificate (NAC) to Navy and Air Force Officers. Grant of HRA-NAC to eligible officers;

(viii)  To handle Court cases/AFT matters of Naval and Air Force officers;

(ix)    Processing of the various recoveries from service officers i.e. rent, water, electricity, furniture and damage rent;

(x)     Processing of cases for out of turn allotments on medical grounds, administrative grounds, SOs, PSO, under para 38 of MoD accommodation rules, repatriation from UN Mission etc in r/o Naval and Air Force officers;

(xi)    Processing of cases reported to Estate Officer for eviction and Charging of Damages rent as per Public Premises(Eviction of Unauthorized Occupants)  Act, 1971.

(c )     CAO/E-II(B)

(i)      Policy on rental ceiling for privately hired houses;

(ii)     Hiring of private residential houses in Delhi/New Delhi/Noida;

(iii)    Preparation of fresh Lease agreement with the house owners for a period of 33 months;

(iv)    Payment of rent of private houses through PCDA HQ;

(v)     Action for renewal of lease of hired houses;

(vi)    On receipt of complaint from the occupant service officers, Inspection of hired houses for the purpose of maintenance;

(vii)   To process cases for de-hiring of houses;

(viii)  Liaison with the house owners (written/telephonic) for rectification of the defects prevailing in the house;

(ix)    Co-ordination with CPWD/MES for maintenance as well as handing/taking over of hired accommodation by the service officers;

(x)     Inspection for maintenance of Govt houses meant for service officers occupied by CPWD and MES;

(xi)    Inspection for maintenance of Govt houses meant for General Officers;

(xii)   Issue of permission for hiring of private houses on Rent Re-imbursement basis by the service officers;

(xiii)  Issue of permission for hiring of furniture to the officers living in private houses hired on Rent Re-imbursement basis;

(xiv)  Processing of Rent-reimbursement claims and furniture claims of the officers residing in houses hired on Rent Re-imbursement basis to the respective CDAs;

(xv)   Supervision of the various recoveries from service officers residing in hired houses i.e.  water, electricity and society charges; and,

(xvi)  Co-ordination of Reports and Returns for Quartering, Works and Special Projects Divisions.

(xvii) Administrative  and miscellaneous duties of CAO/Quartering Division.

 (d)    CAO/QUARTERING

(i)      Allotment of accommodation to Army, Navy and Air Force officers posted in Defence HQ, New Delhi including General Officers;

(ii)     Registration of all Service Officers for Defence Pool accommodation;

(iii)    Fixation of seniority/ante-date seniority  of Army, Navy and Air Force officers applied for accommodation;

(iv)    To maintain waiting list (rank wise and pool wise) for all the areas available for allotment in MoD pool;

(v)     Noting of data with reference to specified area choice, deferment, relegation, Out of Turn allotment, Posting/retention, overstayal etc;

(vi)    Collation of Occupation/ Vacation Reports;

(vii)   Issue of offer letters on 1st and 3rd  Friday every month;

(viii)  Processing of acceptances/allotments;

(ix)    Monitoring of special repairs/shifting of occupants;

(x)     Maintaining the entire data base of registered officers and accommodation under MoD  pool;

(xi)    Raising OR/VRs and forwarding to AAO/ Unit Account Office for recovery of License fee/DRR;

(xii)   Policy matters pertaining to Quartering Division including handling of all the policy files/Building Registers/OR/VR cards;

(xiii)  To coordinate activities related to advisory committees meetings viz., ISAAC & PSOC, preparation of agenda and minutes and liaison with Works Dte of respective service HQrs; and,

(xiv)  RTI cases on above matters.


9. WORKS DIVISION

      This Division is under the overall control of Deputy Chief Administrative Officer (Works)/Dy CAO (Works). There are 02 sections in this Division, viz., Works(A) & Works (B). The Charter of Duties of  these Sections are as  under :-

(a)     CAO/WORKS (A)
(i)      Allotment of Office Accommodation to all constituents of Min of  Defence;

(ii)     Budget management for Capital/Maintenance Works of  Office accommodation/DP Hostels/Messes;

(iii)    Provisioning of geysers and CFLs in all ranks Defence Residential accommodations;

(iv)    Provisioning of Security Lights in Type VII Defence Pool Bungalows; and,

(v)     Allotment of accommodation/space to private parties viz. Banks etc on lease and license fee basis.

(b)     CAO/WORKS (B)

(i)      Maintenance of Civil, electrical and Horticulture assets including cleanliness/sanitation and site inspections;

(ii)     Additions and alterations, renovation etc. of ISO’s Offices and common areas;

(iii)    Monitoring of progress of works executed by CPWD;

(iv)    Liaison with NDMC and other civil authorities;

(v)     Deployment of MTS (erstwhile Safai Karamchari) in various Blocks/Buildings under the administrative control of JS(Trg) & CAO;

(vi)    Provisioning of conservancy services in various Defence Buildings/Blocks under the administrative control of JS (Trg) & CAO; and,

(vii)   Interaction with Security Office regarding security aspects of Defence buildings including recommending applications for issue of passes in r/o CPWD officials etc.

10. SPECIAL PROJECT DIVISION

    This Division is under the overall control of Deputy Chief Administrative Officer (Special Projects). Dy CAO(Spl Project) is also the Estate Officer. The charter of duties of Special Project Section under this Division is as under:-

(a)     CAO/SPECIAL PROJECTS
(i)      Timely execution of the work related to  Special Project for Construction of  National War Memorial and Museum, Construction of Thal Sena Bhawan, Nau Sena Bhawan and Civil & Electrical work of Surveillance and Access Control Management System;

(ii)     Monitoring of Special Projects assigned to Office of JS(Trg) & CAO (from conceptualization, execution and handing over to the user) viz., Construction of National War Memorial and Museum, construction of Thal Sena Bhawan and  Nau Sena Bhawan.

(iii)    Preparation of various reports and returns as and when required; and,

(iv)    Liaison with concerned authorities for smooth functioning and completion of these projects in the prescribed time frame.
                               

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